Your Personal Data

When applying for a job with The Knowledge Partnership you will be asked to provide personal information to ascertain your suitability and eligibility for the role. This may be collected through a third-party website or company and transferred to The Knowledge Partnership or our outsourced HR department, HR180, electronically.

All information you provide during this process will be used for progressing your application, or to fulfil legal or regulatory requirements where necessary. We will not share any of the information you provide during the recruitment process with any third parties for marketing purposes or store any of your information outside of the European Economic Area. The information you provide will be held securely by us, and/or our third-party companies including HR180, whether the information is in electronic or physical format.

We do not collect more information than we need to fulfil our stated purposes and will not retain it for longer than is necessary. The information we ask for is used to assess your suitability for employment. You don’t have to provide what we ask for, but it might affect your application if you don’t. We will use the contact details you provide to us to contact you to progress your application. Our Diversity Monitoring Form is completely anonymous, the collated data is viewed by HR and soley used to monitor recruitment statistics. We may also collect information about whether applicants are disabled in order to make reasonable adjustments for candidates who have a disability.

If you are successful, the information you provide during the application process will be used to prepare a contract of employment, and then retained by us as part of your employee file for the duration of your employment plus 6 years following the end of your employment. This includes your criminal records declaration, fitness to work, records of any security checks and references.

If you are unsuccessful at any stage of the process, the information you have provided until that point will be retained for 6 months from the closure of the position.