Your Personal Data

When applying for a job with The Knowledge Partnership you will be asked to provide personal information, such as your name, address, contact numbers, email address, date of birth, gender, details of your education and employment history and any information around any protected characteristics you may have as defined by the Equality Act. We collect this information through this form, our website, recruitment agencies, previous employers, occupational health suppliers, HMRC and other relevant agencies as needed. This information is used to ascertain your suitability and eligibility for the role and may be collected through a third-party website or company and transferred to The Knowledge Partnership or our outsourced HR department, HR180, electronically.

Under the GDPR, the reason we are collecting and processing your data is to comply with our legal obligations as your potential employer, as well as protect and pursue both our and your vital and legitimate interests. We will not share any of the information you provide during the recruitment process with any third parties for marketing purposes or store any of your information outside of the European Economic Area. The information you provide will be held securely by us, and/or our third-party companies including HR180, whether the information is in electronic or physical format.

We do not collect more information than we need to fulfil our stated purposes and the information we ask for is used to assess your suitability for employment. You don’t have to provide what we ask for, but it might affect your application if you don’t. We will use the contact details you provide to us to contact you to progress your application. Our Diversity Monitoring Form is completely anonymous, the collated data is viewed by HR and soley used to monitor recruitment statistics. Any information we gather on your health is so we can carry out our obligations and rights under employment law, as well as protecting your vital interests. We may also collect information about whether applicants are disabled in order to make reasonable adjustments for candidates who have a disability in attending an interview.

If you are successful, the information you provide during the application process will be used to prepare a contract of employment, and then retained by us as part of your employee file for the duration of your employment plus 6 years following the end of your employment. This includes your criminal records declaration, fitness to work, records of any security checks and references.

If you are unsuccessful at any stage of the process, the information you have provided until that point will be retained for 6 months from the closure of the position and then destroyed.

For further information and our full privacy policy, please click here.

Updated Feb 2020